Financial Operations Specialist

Job Ad: Financial Operations Specialist

Position: Financial Operations Specialist
Reporting to: Finance Director
Location: North Dublin
Type: Full Time
Salary: €50k – €55k depending on experience

About the Company:
The company, is in print and packaging, and is a dynamic and forward-thinking organisation dedicated to achieving excellence in their financial management and operational efficiency. We are currently seeking a highly skilled Financial Operations Specialist to join our team and contribute to our strategic financial objectives.

Job Purpose:
As a Financial Operations Specialist, you will play a crucial role in establishing robust financial controls, optimising cost management processes, and providing comprehensive financial analysis. Your proactive approach will enhance financial accuracy, efficiency, and decision-making, supporting the organisation’s cash flow, profitability, and strategic goals.

Key Responsibilities:

Financial Control & Compliance:

• Develop and implement effective financial controls to support organisational and operational objectives.
• Manage financial control processes, including financial and management accounting, credit control, Accounts Payable, Accounts Receivable, Payroll, Taxation, and statutory accounts.
• Ensure all financial statements comply with IFRS and industry standards, maintaining accuracy and completeness.
• Handle Company Secretarial duties, including maintaining statutory records and ensuring timely submission of required filings.

Cost Accounting & Financial Analysis:

• Lead cost accounting efforts, designing processes for detailed cost tracking, allocation, and reporting to support budget management.
• Prepare and analyse cost reports to identify opportunities for cost savings and enhance budget control across departments.
• Track and report on production costs, overhead, and departmental expenses, collaborating with teams to manage and adjust cost structures as needed.
• Provide data-driven insights on cost management to inform strategic financial decisions.
• Assist Supply Chain in establishing the cost and profitability of individual jobs and various projects.
• Prepare Inventory Valuation in collaboration with Supply Chain.
• Assist Client Services in preparing quotes, analysing the profitability of production orders, and projects before and after sales invoices are processed.

Management Accounting & Financial Reporting:

• Prepare and deliver weekly, monthly, and quarterly financial reports, budgets, forecasts, and variance analyses to aid decision-making.
• Produce accurate quarterly Profit & Loss statements, balance sheets, and cash flow forecasts to track financial performance.
• Coordinate the preparation of quarter-end management accounts, annual budgets, and ad-hoc financial reports for senior leadership and stakeholders.
• Maintain the General Ledger, Item Ledger, Purchase Ledger, and Sales Ledger to ensure accurate, up-to-date financial records.

Performance Analysis & Strategic Support:

• Support the business planning process through detailed Profit & Loss, Balance Sheet, and Cash Flow forecasting, providing key insights to senior management.
• Regularly evaluate and refine accounting systems to improve operational efficiency and financial performance tracking.
• Collaborate with the Finance Director to establish and monitor key financial metrics, contributing to strategic planning and performance improvement initiatives.
• Develop and implement Standard Operating Procedures (SOPs) for financial and operational processes, aligning them with the company’s goals and values.

Budget Management & Operational Support:

• Work closely with budget holders to manage expenses, offering guidance to ensure alignment with budget targets and organizational priorities.
• Monitor company expenditures and recommend adjustments where necessary to support budget adherence and financial stability.

Quality Assurance:

• Ensure adherence to the Quality Management System and ISO 9001 & PS 9000 standards, following established procedures.

Human Resources & Health and Safety:

• Foster positive working relationships with colleagues, adhering to company HR policies.
• Participate in regular 1:1 meetings and quarterly reviews.

Qualifications:

• Applicable financial qualification (Level 9 prefered)
• Proven experience in financial operations, cost accounting, and financial analysis.
• Strong knowledge of IFRS and industry standards.
• Excellent analytical and problem-solving skills.
• Proficiency in financial software and tools.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.