Air & Sea Freight Operations Executive

Job description

Air & Sea Freight Operations Executive

Part‑Time | Fixed Term (to end of 2026)
Ballyboughal, Co. Dublin | Mon-Fri, 9am-1pm (flexible)

We’re delighted to be partnering with a well‑established international logistics company that is expanding its operations team. They are now seeking a Part-Time Airfreight & Seafreight Operations Executive to support their growing import and export activities across global markets.

This is an excellent opportunity for someone with logistics experience, for whom a part-time role would suit.

The Role

As Air & Sea Freight Operations Executive, you will play a key role in ensuring the smooth coordination of shipments across both air and ocean freight channels. You will contribute to the full life cycle of freight operations-from booking and documentation to tracking, communication, and compliance.

Key Responsibilities

Operational Coordination

• Manage and process bookings for air and sea freight from initial request to final delivery.
• Prepare and maintain essential documents including HAWB/MAWB, Bills of Lading, commercial invoices, and customs entries.
• Track and trace shipments daily and keep systems updated accurately.
• Support import/export procedures in accordance with international customs and compliance standards.

Customer Service & Communication

• Act as the first point of contact for shipment‑related queries.
• Provide proactive updates on shipment status, delays, or operational issues.
• Liaise with carriers, airlines, shipping lines, and co‑loaders to confirm schedules and secure capacity.

Documentation & Compliance

• Ensure all documents meet regulatory and organisational requirements.
• Maintain accurate digital records within freight management systems.
• Assist with customs clearance and security protocols (DGR, IMDG, TSA).

Administrative & Reporting Support

• Assist with cost entry, invoicing, and accurate file closure.
• Support KPI reporting and operational performance monitoring.
• Contribute to process improvement initiatives across operations.

What We’re Looking For

Essential Skills

• Strong organisational skills and ability to multitask.
• Excellent attention to detail.
• Confident communicator (written & verbal).
• Customer‑focused with a problem‑solving mindset.
• Ability to thrive in a fast‑paced operational environment.
• Proficiency in Microsoft Office.

Desirable

• Knowledge of Incoterms and freight documentation.
• Familiarity with freight management systems (FMS/TMS/WMS).
• Previous experience in sea & air freight

Experience & Qualifications

Preferred:

• Logistics or supply chain qualification.